Lexis Sign – Enabling secure electronic signing in South Africa

Lexis Sign is an online electronic signature tool developed by LexisNexis South Africa to enable secure, paperless document signing. The solution streamlines the signing process for legal practitioners, businesses, and individuals, ensuring documents are signed efficiently and securely without the need for printing, scanning, or manual filing.
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Challenges

  • Time-consuming manual signing processes involving printing, scanning, and email exchanges
  • Risk of unclear scans, document tampering, and forged signatures
  • Lack of a streamlined, legally compliant digital signature solution within LexisNexis’ ecosystem

Our solution

Cloudseed partnered with LexisNexis to develop and enhance Lexis Sign, delivering:

Seamless electronic signing workflow: Enabled users to upload documents, request signatures, and manage the signing process entirely online.

Security & compliance: Implemented robust features to track, authenticate, and secure each document, ensuring legal validity and data protection.

Immutable documents: Ensured that once signed, documents are locked and cannot be altered, preserving integrity and trust.

Multi-party signing: Allowed users to request signatures from multiple parties and additional supporting documents in a single workflow.

User-friendly interface: Designed an intuitive UI for easy document upload, signer selection, and real-time signing status tracking.

Impact

Saved time & resources: Eliminated printing and scanning, reducing turnaround time for document execution.

Enhanced security: Provided tamper-proof, verifiable documents with complete signing audit trails.

Promoted paperless operations: Supported environmental goals by reducing paper usage.

Supported the rule of law: Ensured legal compliance and authenticity of signed documents within South African regulations.

Outcome

Through Lexis Sign, Cloudseed enabled LexisNexis to deliver a secure, efficient, and user-friendly electronic signature platform, empowering lawyers, businesses, and individuals to execute documents seamlessly while promoting trust, compliance, and sustainability.